All DEOs are requested to go through the below points which were discussed in the VC today. Requested to take actions on it especially matters related to parents committees and opening of Joint account of JC ( Development) and DEO in the name of District Toilet Maintenance Fund, preferably in state owned banks. GO will be issued shortly
1. In all Govt Schools ( including residential schools ) and Junior colleges , Aaya will be positioned for the purpose of cleaning and up-keeping the toilets clean and to set standards. This shall be completed by end of January 2021
2. Recruitment of Aaya for toilet cleaning
a. Numbers –
i. upto 400 – I Aaya ,
ii. 401 to 800 – 2 Aayas ,
iii. More than 800 - 3 Aayas
iv. No Aaya shall be positioned if
there are no toilets in the school. Once toilets are constructed the Aaya shall
be positioned
b. Eligibility
i. Shall be the resident of local
habitation. Within ward in case of urban areas
ii. Belongs to SC/ST/BC/Minorities
iii. Preferably one of the mothers
iv. Only woman in the age group of
21-50 years
v. Existing/working Aayas shall continue with the approval of
Parents committee if the Aaya is less than 60 years age. ( who shall also enter
into MoU with PC )
c. Salary – Rs6000 in both rural and
urban areas , Salary Rs 3000 for schools having less than 50 students
d. Salary will be paid full for
10 months and pay half for two months during vacation. During vacation also she
shall clean the toilets once in a day
forenoon : 8 AM to
11.30 AM
Afternoon : 2 PM
-4 PM
ii. For high schools –
Forenoon 8.45 AM –
11.45 AM
Afternoon 2 PM – 4
PM
f. Contract period for 12 months
– MoU with parent s committee and Aaya , extendable on mutual consent
g. PC s can terminate the Aaya
based on the reasons like non-performance , conduct Issues etc. with one month
advance notice . The resolution with reasons
should be recorded in the PC s minutes book
h. Parents committee shall
constitute the Toilet maintenance committee to recruit and monitor the toilet
maintenance with the following members
i. HM- Convenor
ii. PC members – three ( Chair
person , two active members )
iii. Enggasst- Grama/Ward Sachivalayam
iv. Edu asst- Grama/Ward Sachivalayam
v. One designated teacher
vi. One female teacher
vii. One senior Girl student
viii. One senior boy student
3. Tools to be procured
a. Toilet/Wccleaning brush
b. Hard brush with long handle
c. Cob web broom
d. Floor wiper
e. Mop with long handle
f. Bucket and mug
g. Spray bottle
h. Reusable rubber gloves
i. Plastic dust bin
j. Reflective Jacket
a. R1 ( with water ) – wash basin
/ ceramic wall tiles
b. R2 – ( with water ) – floor cleaner
c. R6 – ( without water – Ready
to Use ) – WC and urinals
d. R5- Air refresher
a. Two district one package
b. Tenders to be called from
state
c. Terms and conditions – to ensure
to invite top ten suppliers and top ten tools manufacturers in the country
d. The delivery of the material
should be upto Mandal point
e. Tender committee
i. PrinSecy - chairperson
ii. Director MDM convener
iii. Advisor – member
iv. Director&Spl Commissioner
SE
v. Director/Commissioner -
Industries or his representative
vi. SPDSamagra
vii. MD APEWIDC
viii.
ENC RWS & S
ix. Local regional Head Sulabh–
special invitee
f. Initially for two months Feb
and March 2021 – local procurement of one Mop and one R1 chemical
a. Training manual to be prepared
by SPD office under the guidance of Advisor Infra
b. Cascading training – Master
trainers – mandallevel trainers. Director MDM shall identify the master
trainers and mandal trainers
a. State management &
monitoring committee
i. Principal secretary -
chairperson
ii. Director MDM – Convener
iii. Director &Spl Commissioner
SE
iv. SPD – SAMAGRA
v. Advisor Infra to Govt SE
vi. Secretaries of three
residential school societies
vii. Commissioner Intermediate
education
viii.
Program Director Nadu Nedu
ix. Additional Director MDM
b. District committee
i. District collector –
chairperson
ii. JC DEV – Vice chair person
iii. DEO – Convener
iv. APC - Samagra
v. PO ITDA/DTWO
vi. DVO/RIO of junior colleges
vii. District coordinators of all
residential schools
c. School level monitoring
i. Designated teacher uploads photos through his/her Mobile App
ii. Chairperson of PC ( or one of
PC members ) also shall upload through
App
d. Mandal level monitoring – MEO
inspections and upload through his App
e. Mobile app shall be developed
using Artificial intelligence
f. An end to end software shall
be worked out for this program. STMS portal shall be used for the
a. The State Development
corporation shall release the amount to the District Toilet Maintenance Fund (
DTMF) of 13 districts.
b. District Collectors shall open
SB (Flexy fund) account for DTMF to be
operated by the JC Dev and DEO jointly.
c. Each District shall receive
TMF in proportionate to the number of mothers contributed from that district.
d. The DTMF shall be used for
three purposes – i. Salaries to the Aayas, ii. Cleaning Material and cleaning
tools iii. Maintenance repairs not more than 10 % of the fund in a year.
e. One % of the fund shall be
used at Head office towards for a small PMU and for software and for
miscellaneous expenses
f. District collector shall release
salary required in two installments in a year.
g. District collector shall put
the fund in fixed deposit and earn the interest which can be utilized for the
same purpose
h. The Parents committee shall open separate account for School Toilet
Maintenance Fund ( STMF) . The Account shall be jointly operated by HM, PC
chairperson, Sachivalayam Education Asst
a. One program Coordinator
b. One Finance Asst
c. One Training Coordinator
d. One procurement Coordinator
e. One IT Asst
f. One Computer operator
10 Social Audit: Social audit shall be carried out in random mandals to get the feedback which will be useful to improve the implementation of the program.
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